SUBJECT
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Approve the Revised PRWC Conservation Project Implementation Agreement (Action)
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DESCRIPTION
In September 2023 the PRWC Board of Directors approved the fiscal year 2024 Conservation Budget. This budget represents a new cost center associated with the PRWC to be used for water conservation initiatives as presented to the BOD in November 2022. This proposed budget consists of member government annual contributions of $75,000 matched by Heartland Grant funds (total FY2024 budget of $150,000). At the time of the budget approval, staff informed the Board that funds would not be spent from this budget until a Conservation Implementation Agreement was executed with member governments.
The Conservation Work Group developed a Conservation Implementation Agreement and initial scope of work for the use of these funds. At the March 20, 2024 PRWC Board of Directors meeting the Conservation Implementation Agreement was approved by the Board. The agreement was then provided to members for their final review and approval where several additional modifications were suggested to the agreement. Attached is a red-line version of the agreement to show changes and a clean version for Board approval. The key revisions to the Implementation Agreement are:
1) Edits to the “Whereas” recitals that recognize the project board and cooperative funding agreements in the implementation agreement;
2) Annual funding will be limited to $150,000 from all sources with member governments obligated to pay 50% of the annual amount. This amount can be changed by modification of this agreement by the Board.
3) Clarifies and assigns the powers of the Conservation Project Board to the full Board until such time that members wish to empanel a Project Board;
If the revised agreement is approved by the PRWC Board of Directors, the next step will be to have each member government approve the agreement at their respective council/commission meetings. If approved at those meetings, the PRWC will then procure a service provider to administer the conservation program. Approval of a contract resulting from that procurement will be brought to the PRWC Board of Directors when ready.
RECOMMENDATION
Approve the revised PRWC Conservation Program Implementation Agreement.
FISCAL IMPACT
The PRWC BOD approved the FY2024 budget of $150,000 to support the Conservation Program. Of this amount, half is provided by members and matched by Heartland Grant funds. The PRWC will request similar funding support over the next several fiscal years to maintain the Conservation Program.
CONTACT INFORMATION
Eric DeHaven