SUBJECT
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Approve Local Agency Program (LAP) Supplemental Agreement with the Florida Department of Transportation (FDOT) to fund the construction phase of the Inwood Elementary School sidewalk improvement project, CIP Amendment, Resolution and budget amendment. ($554,455.00 one-time revenue)
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DESCRIPTION
In 2018, Polk County submitted a grant application to the FDOT under the Safe Routes to School (SRTS) Program for Inwood Elementary School. The original grant request totaled $565,246 and included $145,539.00 for design, $360,264.00 for construction, and $59,443 for CEI. FDOT approved the grant for the construction amount only of $360,264, the County was responsible for the additional cost of $204,982 for design and CEI.
The Roads and Drainage Division requested Procurement to solicit bids from qualified contractors for the Inwood Elementary School sidewalk improvement project.
Bid 24-011, Inwood Elementary School Project, was issued and three contractors submitted a bid.
Company Location Total
CM Engineering Services Florida, PLLC Kissimmee, FL $871,160.64
Central Concrete Products, Inc. Bartow, FL $914,192.25
Kamminga & Roodvoets, Inc. Tampa, FL $1,087,579.06
An internal construction bid recommendation was approved to award based on low bid meeting qualifications. In accordance with Resolution No. 13-066, the maximum amount was added for allowance work in the amount of $43,558.03 and is included in the proposed contract award totaling $914,718.67.
The LAP Supplemental Agreement will be required for the FDOT to add (SU) funds in the amount of $554,455.00, to the already programmed (SR2T) funds of $360,264.00, bringing the new total for construction to $914,719.00. The additional funding was not anticipated to be received during the FY 23/24 budget process. The County will be responsible for any costs in excess of the State provided funds. Construction is to be completed by October 31, 2024, or a time extension will be required.
RECOMMENDATION
Request Board authorize the Chairperson to execute the LAP Supplemental Agreement No. FPN 444275-2-58-01 with the FDOT, CIP Amendment, and budget amendment resolution for unanticipated revenue in the amount of $554,455.00.
FISCAL IMPACT
Upon approval of the CIP Amendment and resolution, a budget amendment in the amount of $554,445.00 will be added to the Roads and Drainage Sidewalk Project for a new total of $914,719.00 for the Inwood Elementary School Sidewalk.
CONTACT INFORMATION
William G. Lorenzo, P.E., Project Manager
Project Management Section
Roads & Drainage Division
(863) 535-2286
Jay M. Jarvis, P.E., Director
Roads & Drainage Division
(863) 535-2200