SUBJECT
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Approve selection committee’s recommendation to authorize staff negotiations with The Lunz Group, for architectural and engineering services for the Sheriff’s Office - Polk County joint-use warehouse & Facilities Management administration building. (No Fiscal Impact)
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DESCRIPTION
The Facilities Management Division requested Procurement solicit proposals from qualified architectural firms for design, permitting, bidding and construction administration of 1) an 80,000 square foot warehouse for property and evidence storage that includes 15,000 square foot of office space for the Sheriff’s office, 2) a 10,000 square foot emergency supply storage to support shelters or any other storm related need, and 3) a 10,000 square foot for the Facilities Management administration office.
The new warehouse will allow the Sheriff’s Office to combine its existing three storage locations into one central location in Bartow, Florida. Centralizing the storage operations of the Sheriff’s Office will provide for a more secure location while increasing the efficiency of tracking all items that are stored at the warehouse.
In addition to the Sheriff’s office and storage needs, the new warehouse will provide space for Polk County Facilities Management offices to replace 3 existing buildings which have reached the end of their useful life.
The new warehouse will also provide for storage of emergency supplies that might be needed during the declaration of an emergency.
Request for Proposal (RFP) 24-643, Architectural and Engineering Services for the Sheriff’s Office - Polk County Joint-Use Warehouse & Facilities Management Administration Building was issued, and six proposals were received. The selection committee met on January 6, 2025, to evaluate and score the proposals. The four highest scored firms were elevated to interviews. On January 15,2025, the selection committee conducted interviews and received presentations from the proposers. After the interviews, the selection committee ranked the proposers. The consensus of the selection committee was to request the Board authorize staff to enter into negotiations with all proposers, beginning with the highest ranked proposer, The Lunz Group.
The following is a listing of the firms and their rankings:
Firm Location Rank
The Lunz Group Lakeland, FL 1
KZF Design LLC dba KMF Architects Orlando, FL 2
Straughn Trout Architects Lakeland, FL 3
CPH Consulting Lakeland, FL 4
A recommendation of award was posted, and no protests were received.
RECOMMENDATION
Request Board approve the selection committee’s recommendation and authorize staff enter into contract negotiations, beginning with the highest-ranked proposer, The Lunz Group for RFP 24-643, for Architectural and Engineering Services for the Sheriff’s Office - Polk County Joint-Use Warehouse & Facilities Management Administration Building and moving to the second-highest ranked proposer and so on, if negotiations with The Lunz Group are unsuccessful.
FISCAL IMPACT
There is no fiscal impact associated with negotiations.
CONTACT INFORMATION
Tabatha Shirah
Procurement Analyst
(863) 534-5935
tabathashirah@polk-county.net