SUBJECT
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Approve the amended calendar year 2025 agreement with the Association of Poinciana Villages, Inc. and approve the new agreement to expire on December 31, 2030. ($240,000.00 estimated annual expense)
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DESCRIPTION
Polk County Roads and Drainage Division entered into an agreement with the Association of Poinciana Villages, Inc. (APV) in December of 2021 to complete mowing and ditch cleaning in the County’s rights-of-way. The County owns and controls many miles of rights-of-way for County Roads within the Poinciana development that require routine maintenance including mowing and ditch cleaning. APV continues to be willing to complete mowing and ditch cleaning in Poinciana and has demonstrated that they have the resources necessary to properly carry out that work.
In light of the distance between County Roadway Maintenance facilities and Poinciana and limited resources of the County’s Roadway Maintenance Division, it continues to be in the best interest of the public that the County contract with APV to provide mowing and ditch cleaning services in Poinciana. APV shall mow and clean the ditches along the County Roads.
After discussion between the County and APV, the amendment allows for an increase to the accepted mileage for Cypress Parkway from 3.4 to 39.4 miles. The original 3.4-mile length is representative of the length of Cypress Parkway maintained by APV, yet the increase in mileage to 39.4 is representative of the required multiple passes that are necessary to maintain the entire right-of-way width for the 3.4-mile stretch of Cypress Parkway. The amendment also extends the agreement to December 31, 2030.
RECOMMENDATION
Request Board approve the amended calendar year 2025 agreement with a new expiration date of December 31, 2030, with the Association of Poinciana Villages, Inc.
FISCAL IMPACT
Funds are budgeted and available in the Transportation Trust Fund.
CONTACT INFORMATION
Michale Teate, Roadway Maintenance Manager
Roads and Drainage Division
863-535-2200
Jay Jarvis, Division, Director
Roads and Drainage Division
863-535-2200