SUBJECT
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Approve Resolution 2026-09 Amending the PRWC Policy Manual to Include Chapter 6 (PRWC Procurement Policy) (Action)
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DESCRIPTION
The PRWC is in the process of implementing a full range of policies to govern its operations. The PRWC Policy Manual will store and maintain each of these policies and will be updated as new policies are approved. Chapter 6 of this manual is the Procurement Policy which is now ready for Board review and approval. Implementing a procurement policy is essential for governmental operations in order to apply approved procedures to use of all public funds in seeking and securing procurement of goods, services, professional services, construction, equipment, and information technology. In addition to establishing the PRWC’s procurement procedures, this policy documents the compliance requirements with federal provisions, if applicable, and with State laws.
Specific actions of this policy address:
• Procurement method and approval authority for set procurement values and thresholds
• Standards of conduct to be followed by the Cooperative officers, employees, and agents
• Methods of procurement: micro-purchases, small purchases, informal purchases, sealed competitive bids (public notice of invitation), sealed competitive bids (request by proposal), invitation to negotiate, cooperative purchases with other public entities, sole source, and emergency
• Procurement of professional architectural, engineering, surveying and mapping, and landscape-architectural services
• Public notice and advertising
• Bonds, insurance and indemnification
• Contract administration
• Vendor relations and standards of practice
• Protest and dispute resolution
• Federal funding provisions
• Florida statutory certifications and disclosures
• Records of procurement
• Funding agency compliance
Procedures as outlined in the procurement policy cannot be overridden except by action of the Board of Directors.
RECOMMENDATION
Approve Resolution 2026-09 Amending the PRWC Policy Manual to Include Chapter 6 (PRWC Procurement Policy (Action)
FISCAL IMPACT
No direct fiscal impact.
CONTACT INFORMATION
Ed de la Parte
Laura Guy-Rice