SUBJECT
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Approve Amendment No. 1 to Agreement 2025-008, with CPH Consulting, LLC, for Phase II architectural & engineering services for the NERUSA Operations Support Facility. ($705,648.50 one-time expense)
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DESCRIPTION
As part of the Northeast Regional Wastewater Treatment Plant Expansion from 6.0 to 9.0 million gallons per day, the existing operations building will be relocated to a 5-acre parcel to make room for the expanded treatment processes. Also included on the 5-acre parcel is a utilities warehouse and a satellite Fleet Maintenance Facility. This project supports the regionalized approach to services for the largest of the Utilities Division’s six service areas. Regional staff will be stationed in the new facility during extreme weather events to provide faster, more efficient emergency response. The project represents an expansion of the existing Utilities and Fleet Divisions and is intended to accommodate activities occurring in the northeast service area.
The original concept for the site envisioned one large building to house all three uses. However, once the architects from CPH Consulting, LLC completed the programming and preliminary design phase of the project, they strongly recommended separating the uses into their own structures, resulting in three stand-alone buildings: Utilities Administration, Utilities Warehouse, and Fleet Management. The factors that compelled this decision include the following:
• Varied site topography,
• Access to the site from the road,
• Competing vehicle flow for three distinct usage,
• Incompatible HVAC and rooflines require for each use,
• Construction timeline constraints of the plant expansion.
On February 4, 2025, the Board approved Agreement 2025-008 with CPH Consulting, LLC to provide conceptual design, a master plan, bidding documents, and construction administration for the new Polk County utilities northeast regional warehouse-operations building and fleet facility to be completed in three phases. Phase I was to provide project management and conceptual design services for a lump sum amount of $210,909.00 and has been completed.
This amendment incorporates Phase II services of the project, which includes final design, permitting and bidding documents for the lump sum amount of $ 705,648.50 and will continue through completion of the services which is estimated to be 200 calendar days. This amount represents the design cost for all three buildings included in the project.
The total lump sum amount for Phase I and Phase II services is $ 916,557.50.
Phase III services for construction administration will be brought back to the Board in a future Amendment.
The NERUSA Operations Support Facility is included in the adopted FY 25/26 CIP budget with a total project budget of $11,025,000.
RECOMMENDATION
Request Board approve Amendment No. 1 to Agreement 2025-008, with CPH Consulting, LLC, for Phase II architectural & engineering services for the NERUSA Operations Support Facility in the amount of $ 705,648.50
FISCAL IMPACT
Funds are budgeted in the General Capital Improvement Fund within the five-year CIP ($232,864.00 - 33%) and within the Utilities five-year CIP ($472,784.50 - 67%).
CONTACT INFORMATION
Tabatha Shirah
Sr. Procurement Analyst
(863) 534-5935
tabathashirah@polkfl.gov