SUBJECT
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Approve the First Modification to the Contract Operator Preliminary Works Service Agreement (Action)
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DESCRIPTION
On September 20, 2023, the Southeast Wellfield Project Board of Directors and the West Polk Project Board of Directors entered into an agreement with US Water Service Corporation / ACCIONA Agua Corporation Joint Venture to provide contract operator preliminary works services for the two projects.
For the preliminary phase of work, the contract operator will provide preconstruction and design review services ($104,291.78), as well as construction review services ($304,204.42), for a total cost of $408,496.20. The final phase of work is the actual operation of the facilities. That final operation contract will be negotiated once the design level reaches 90% complete.
As the PRWC continues to acquire land for production well sites and begins early construction on the transmission main, property and asset maintenance/oversight activities need to begin. These activities include:
1) Installation and maintenance of property (landscape installation, grass/shrub cutting, etc.);
2) Installation and maintenance of fencing and securing of wells;
3) Periodic pipeline assessment visits (Insuring pressurization, chlorine residuals, etc.)
4) Location request services for the pipeline (Florida Sunshine 811 service);
5) Emergency response services.
During the negotiations for the subject contract, the Cooperative knew that there would be a need for limited services before the operations agreement was negotiated and a brief paragraph was inserted into the Agreement for that purpose. This First Modification further describes the needed services and sets a procedure for the Cooperative to request such services.
PRWC staff have negotiated a modification to the Preliminary Works Service Agreement for the contract operator to perform these services on a as-needed, work order basis. As services are needed, the PRWC and Contract Operator will negotiate and reach an agreement on price for the necessary services. Under the First Modification to the agreement, the Executive Director will have the authority to approve proposals for maintenance and oversight activities up to $100,000. The appropriate Project Board will be required to approve any activities above that amount.
RECOMMENDATION
Approve the First Modification to the Contract Operator Preliminary Works Service Agreement with US Water Service Corporation / ACCIONA Agua Corporation Joint Venture for the Southeast Wellfield LFA Project and West Polk LFA Project.
FISCAL IMPACT
Funds for the maintenance activities for FY2025 in the amount of $75,000 (divided equally between the Southeast and West Polk project budgets) will be included in the Fiscal Year (FY) 2025 budget request.
CONTACT INFORMATION
Tom Mattiacci