SUBJECT
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Report of Fiscal Year 2021/2022 Emergency purchase orders and Sole Source purchase orders exceeding $50,000.00. (No fiscal impact)
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DESCRIPTION
The Polk County Procurement Ordinance #06-24 requires the Procurement Director to report annually Emergency Purchase (EP) Orders and Sole Source (SS) Purchase Orders exceeding $50,000.00. The following is a list of such purchases:
Emergency Purchases:
Awarded Emergency Purchase Order to Flanders Electric Motor Service, Inc. for repairs and reinstallation of the Northeast Water Reclamation Facility generator in the amount of $91,355.00. (Utilities) (Approved September 24, 2021) (EP 22-002).
Awarded Emergency Purchase Order to Instrument Specialties, Inc. for alarm notification replacements for all lift stations, water, and wastewater treatment plants to communicate with the new 5G network in the amount of $84,040.00. (Utilities) (Approved on January 21, 2022) (EP 22-231).
Awarded Emergency Purchase Order to Southern Machinery Corp. to repair two gearboxes for backup wastewater treatment plant aeration tanks in the amount of $63,953.52. (Utilities) (Approved on February 10, 2022) (EP 22-274).
Awarded Emergency Purchase Order to Electro Scan, Inc. to assess an unexpected pipe failure on a wastewater transmission pipeline in the Indian Ridge Trail and North Campbell Road area in the amount of $144,850.00. (Utilities) (Approved on February 14, 2022) (EP 22-283).
Awarded Emergency Purchase Order to Presort Plus, Inc. to mail letters to each resident to communicate changes in their waste collection services provided by FCC in the amount of $53,808.00. (Waste and Recycling) (Approved on February 25, 2022) (EP 22-298).
Awarded Emergency Purchase Order to RDK Truck Sales and Service for the lease of three solid waste collection vehicles to provide weekly collection services in the amount of $206,050.00. These trucks were necessary to address Declaration of State of Local Emergency 22-01 for residential waste pick up in unincorporated Polk County. (Waste and Recycling) (Approved on June 6, 2022) (EP 22-515).
Awarded Emergency Purchase Order to Calgon Carbon Corporation to purchase 2 filters to remove high contaminant chemicals from water at the Babson Park #1 Water Treatment facility in the amount of $55,958.00. Due to associated health risks the old filters needed to be removed and replace with new filters immediately. (Utilities) (Approved on August 19, 2022) (EP 22-621).
Sole Sources:
Awarded Sole Source Purchase Order to Stryker Pro Care Services to provide standardized Stryker and Lucas equipment, parts, and annual maintenance services. Examples of equipment includes, stretchers, stair chairs, and power loaders in the amount up to $615,179.64. (Fire Rescue) (Approved on October 11, 2021) (SS 22-050).
Awarded Sole Source Purchase Order to Central Square dba Superion, LLC for annual maintenance and support of the Utilities Division’s central square billing and customer support system in the amount of $79,196.19. (Utilities) (Approved on October 14, 2021) (SS 22-051).
Awarded Sole Source Purchase Order to Teleflex, LLC for purchase of EZ-IO power drivers and IO needles for Polk County Fire Rescue apparatus and engines in the amount of $199,930.00. (Fire Rescue) (Approved on October 18, 2021) (SS 22-057).
Awarded Sole Source Purchase Order to Environmental Systems Research Institute, Inc. for the purchase of annual software maintenance and user licenses for our current GIS platform in the amount of $146,083.30. (Information Technology) (Approved on January 4, 2022) (SS 22-197).
Awarded Sole Source Purchase Order to Fluid Control Specialties, Inc. for the purchase of Rotork actuators, maintenance, and repairs for communications with SCADA at the Northeast Wastewater Treatment plant and Imperial Lakes water plant in the amount of $115,104.00. (Utilities) (Approved on January 18, 2022) (SS 22-224).
Awarded Sole Source Purchase Order to Mettler-Toledo, LLC for repairs and upgrades of vehicle weight scales at the north entrance of the North Central Landfill in the amount of $61,505.30. (Waste and Recycling) (Approved on March 14, 2022) (SS 22-348).
Awarded Sole Source Purchase Order to American Pipeline Solutions, Inc. to provide ice pigging services to clean the sewer force main on County Road 54 in the amount of $56,582.00. (Utilities) (Approved on June 14, 2022) (SS 22-513).
Awarded Sole Source Purchase Order to Environmental Systems Research Institute, Inc. for technical support, strategic planning, and training services for the County’s ArcGis enterprise environment in the amount of $98,700.00. (Information Technology) (Approved on July 7, 2022) (SS 22-542).
Awarded Sole Source Purchase Order to Zoll Medical Corporation for the purchase of a 5 year on-site service plan for the Zoll Ventilators purchased in 2020. This purchase provides technical support and on-site services, preventive maintenance, battery replacement, discount on upgrades and accidental damage coverage in the amount of $253,440.00. (Fire Rescue) (Approved on July 15, 2022) (SS 22-571).
Awarded Sole Source Purchase Order to U.S. Submergent Technologies, Inc. as a result of Intent to Sole Source (ISS) 22-465 to clean wastewater treatment tanks, accumulated material removal, transportation, and disposal services in the amount of $137,995.25 (Utilities) (Approved on August 2, 2022) (SS 22-585).
Awarded Sole Source Purchase Order to Hydra Service, Inc. for the purchase and installation of Sulzer High Speed Turbo Blowers at the Northeast Wastewater Treatment Plant. The plant’s current blowers needed to be replaced and Utilities is replacing them with the standardized Sulzer Turbo Blowers in the amount of $235,715.00. (Utilities) (Approved September 8, 2022) (SS 22-662).
RECOMMENDATION
Accept the report of Emergency Purchase Orders and Sole Source Purchase Orders by the Procurement Director.
FISCAL IMPACT
No fiscal impact.
CONTACT INFORMATION
Ken Brush
Procurement Contracts Manager
kenbrush@polk-county.net <mailto:kenbrush@polk-county.net>
863-534-6727