SUBJECT
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Report of Fiscal Year 2023/2024 emergency and sole source purchases that exceeded $50,000.00. (No fiscal impact)
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DESCRIPTION
The Polk County Procurement Ordinance #06-24 requires the procurement director to report annually emergency and sole source purchases that exceed $50,000.00. The following is a list of such purchases:
Emergency Purchases:
Emergency purchase to Fleetwing Corporation for fuel needed for Polk County fuel sites for Hurricane Idalia in the amount of $68,211.87. (Approved September 25, 2023) (EP 24-003).
Emergency purchase to CONSOR Engineers, LLC for bridge repair design on Mt. Pisgah Road going over Gishley Bridge Creek in Fort Meade in the amount of $59,382.00. (Approved October 10, 2023) (EP 24-153).
Emergency purchase to Voigt-Abernathy Sales Corporation for three vertical turbine pumps for the Southwest Wastewater Treatment Plant due to multiple pump failures in the amount of $105,693.00. (Approved March 7, 2024) (EP 24-322).
Emergency purchase to Central Concrete Products, Inc. for sinkhole repairs at Royal Crest Drive in Lakeland, in the amount of $76,433.00. (Approved April 8, 2024) (EP 24-384).
Emergency purchase to Earth Tech, LLC for injection grouting to stabilize sinkhole at Royal Crest Drive in Lakeland, in the amount of $273,776.00. (Approved April 8, 2024) (EP 24-385).
Emergency purchase to Arroyo Process Equipment, Inc. for two vertical turbine pumps for the Northeast Wastewater Treatment Facility due to multiple pump failures in the amount of $60,657.33. (Approved April 25, 2024) (EP 24-427).
Emergency purchase to Cropland Services for landscaping services to be performed in the interim between the expiration of Bid 20-836 and award of Bid 24-110 to remain in compliance with Ordinance No. 08-047 in the amount of $154,160.31. (Approved May 23, 2024) (EP 24-470).
Emergency purchase to Stag Industries for landscaping services to be performed in the interim between the expiration of Bid 20-836 and award of Bid 24-110 to remain in compliance with Ordinance No. 08-047 in the amount of $59,093.50. (Approved May 23, 2024) (EP 24-471).
Sole Sources:
Sole source purchase to Instrument Specialties, Inc. to provide 17 additional RACO alarm remote terminal units associated monitoring services for Polk County Utilities to use throughout the county in the amount of $53,465.00. (Approved on October 20, 2023) (SS 24-072).
Sole source purchase to AK Associates to provide replacement hardware and software components on the Solacom Guardian 9-1-1 system for all 4 public safety answering points in the amount of $821,037.36. (Approved on November 11, 2023) (SS 24-080).
Sole source purchase to Instrument Specialties, Inc. to provide RACO alarm remote terminal unit monitoring services for 68 units for 1 year in the amount of $57,800.00. (Approved on October 26, 2023) (SS 24-081).
Sole source purchase to Teleflex, LLC for replacement of EZ-IO power drivers and IO needles for both County and the City advance life support apparatus and engines in the amount of $299,945.00. (Approved on November 2, 2023) (SS 24-092).
Sole source purchase to Stryker Pro Care Services to provide equipment, annual maintenance, and repairs to any of the County’s Stryker and Lucas equipment such as ambulance stretchers and automated chest compression systems in the amount of $869,384.05. (Approved on November 2, 2023) (SS 24-093).
Sole source purchase to Mercury Medical, Inc. for the replacement laryngoscope cameras, blades, and other supplies for both County and the City advanced life support engines in the amount of $110,712.00. (Approved on November 2, 2023) (SS 24-094).
Sole source purchase, as a result of Intent to Sole Source 23-159, to Premier Magnesia, LLC for the purchase of the chemical, thioguard, that is used in the treatment of wastewater in the amount of $565,205.61. (Approved on November 8, 2023) (SS 24-109).
Sole source purchase to Facebook for social media advertisement to promote County tourism in the amount of $102,590.96. (Approved on November 22, 2023) (SS 24-126).
Sole source purchase to AssetWorks, Inc. for the purchase of annual software maintenance, support, hosting, and reporting for our current fleet management software in the amount of $60,112.48. (Approved on December 14, 2023) (SS 24-163).
Sole source purchase to Joe Powell & Associates, Inc. to provide uninterruptible power supplies to deliver critical backup power to sensitive, volatile electronic components following a commercial power failure to ensure power for public safety radio system for first responders in the amount of $139,606.80. (Approved on January 12, 2024) (SS 24-201).
Awarded Sole Source Purchase Order to Specialty Electronics, Inc. as a result of Intent to Sole Source (ISS) 20-268 for installation and maintenance of the County’s current HID Indala building access card readers and badges for DSX door access systems. This was the fifth year in the amount of $92,844.48. (Approved on January 29, 2024) (SS 24-230).
Sole source purchase, as a result of Intent to Sole Source 23-524, to Dream Traxx, LLC to conceptualize and build additional world class motocross facilities located at Bone Valley ATV Park in Mulberry in the amount of $240,075.00. Additional solicitation included a junior track, practice track, and a four-wheeler track. (Approved on March 8, 2024) (SS 24-242).
Sole source purchase to Environmental Systems Research Institute, Inc. (ESRI) for the purchase of annual software maintenance and user licenses for our current GIS platform in the amount of $153,490.00. (Approved on February 29, 2024) (SS 24-304).
Sole source purchase to RanMarine Technology as a result of Intent to Sole Source (ISS) 24-219 for an autonomous surface vessel to handle aquatic waste and water quality monitoring for lakes and ponds throughout the county in the amount of $98,424.06. (Approved on April 8, 2024) (SS 24-329).
Sole source purchase to Ring Power Corporation for a five-year warranty on a Caterpillar 836 landfill compactor purchased in FY 2023 and a new wheel set to increase compaction ratio in the amount of $309,872.00 (Approved on April 22, 2024) (SS 24-417).
Sole source purchase to Zoll Medical Corporation for the purchase of a 4-year on-site extended warranty and preventative maintenance plan for 10 Zoll cardiac monitors and defibrillators purchased off PB 23-783 in 2024. This purchase provides technical support and on-site services, preventive maintenance, battery replacement, discount on upgrades and accidental damage coverage in the amount of $74,835.00. (Approved on July 15, 2024) (SS 24-585).
Sole source purchase to Fluid Control Specialties, Inc. for maintenance, repairs, and purchase of Rotork actuators for communications with SCADA at both the Northeast and Imperial Lakes Wastewater and Water Treatment Plants in the amount of $113,538.00. (Approved on July 25, 2024) (SS 24-599).
Sole source purchase to Xylem Water Solutions USA, Inc. for the purchase of a Flygt lift station pump to replace the current LS302 pump to provide better pressure and functionality in the amount of $114,437.00. (Approved on September 4, 2024) (SS 24-676).
Sole source purchase to Instrument Specialties, Inc. to provide annual RACO alarm software services for fiscal year 2025 in the amount of $63,467.20. (Approved on September 18, 2024) (SS 24-713).
RECOMMENDATION
Accept the report of emergency and sole source purchases by the Procurement Director.
FISCAL IMPACT
No fiscal impact.
CONTACT INFORMATION
Ken Brush
Procurement Contracts Manager
kenbrush@polk-county.net <mailto:kenbrush@polk-county.net>
863-534-6727