SUBJECT
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Request Board approve 1) Construction contract with Whitehead Construction, Inc. for the Polk County Emergency Operation Center Warehouse project ($1,438,446.00 one-time expense), and 2) CIP amendment and budget transfer from the General Capital Improvement Fund Reserves in the amount of $75,035.00 to fully fund the project.
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DESCRIPTION
The Facilities Management Division requested Procurement to solicit bids from qualified contractors who were interested in the construction of an 8,000 square-foot emergency management logistics warehouse facility to be used for storage of special needs shelter supplies and equipment. The facility will be located at 1890 Jim Keene Blvd, Winter Haven, Florida 33880. The building will provide open and closed storage areas, warehouse office, laundry room, restroom, and an information technology data and mechanics/electrical room.
Polk County has one of the highest special needs populations in the state and will need to house 3,246 citizens as well as any out-of-county evacuees. As the population of Polk County continues to grow, the demand for special needs shelters will increase.
Bid 24-154, Polk County Emergency Operations Center Warehouse was issued, and nine contractors submitted a bid. The first low bidder withdrew their bid prior to award.
|
Company |
Location |
Total |
|
Nujak Companies Inc. *Withdrew Bid* |
Lakeland, FL |
$1,354,836.00 |
|
Whitehead Construction, Inc. |
Winter Haven, FL |
$1,369,949.00 |
|
Strickland Construction, Inc. |
Lakeland, FL |
$1,377,391.00 |
|
Waller Construction, Inc. |
Lakeland, FL |
$1,387,160.00 |
|
SEMCO Construction, Inc |
Bartow, FL |
$1,466,404.00 |
|
Henkelman Construction Inc |
Lakeland, FL |
$1,541,723.00 |
|
JNB Contracting, LLC |
Daleville, AL |
$1,785,800.00 |
|
EnviroStruct, LLC |
Clermont, FL |
$1,817,586.00 |
|
L Cobb Construction, Inc. |
Wauchula, FL |
$2,193,250.99 |
A recommendation of award was issued to Whitehead Construction, Inc., and no protests were received. In accordance with Resolution No. 13-066, $68,497.00 was added to the contract for allowance work for a total contract amount of $1,438,446.00. The contract time for this project is 249 days. Allowance time for the project is 36 days.
This project is partially funded through a Florida Division of Emergency Management grant.
RECOMMENDATION
Request Board approve 1) construction contract with Whitehead Construction, Inc. for $1,438,446.00 for Bid 24-154, Polk County Emergency Operations Center Warehouse and 2) CIP amendment and budget transfer from the General Capital Improvement Fund Reserves in the amount of $75,035.00, to fully fund the project.
FISCAL IMPACT
Funds in the amount of $957,618.00 are available in the General Capital Improvement Fund and $405,793.00 are available in the Special Revenue Grant, Regional Emergency Management Logistics Facility Fund for this project. The additional $75,035.00 needed to fully fund the project will be transferred from the General Capital Improvement Fund Reserves to the project budget in FY 23/24. During the FY 24/25 budget process the General Capital Improvement Fund Reserves will be replenished from the General Fund.
CONTACT INFORMATION
Tabatha Shirah
Procurement Analyst
863.534.5935
tabathashirah@polk-county.net