SUBJECT
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Approve selection committee’s recommendation to authorize staff to enter into contract negotiations with all proposers, Rostan Solutions, LLC as the primary, Tetra Tech, Inc. as the secondary and Thompson Consulting Services, LLC as the tertiary for debris monitoring services. (No fiscal impact)
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DESCRIPTION
Roads and Drainage requested Procurement to solicit proposals for the purpose of
Disaster debris removal monitoring and other related services resulting from, but not limited to, catastrophic events such as tornadoes and hurricanes. The work includes, but is not limited to; monitoring field operations regarding all storm generated debris, debris pickup, debris hauling, debris staging and reduction, temporary debris storage site management, debris management, and final disposal of debris to an approved facility.
Request for Proposal (RFP) 26-012, Disaster Debris Monitoring Services was issued and five vendors submitted proposals. The selection committee met on March 24, 2026, to evaluate and score the proposals. The three highest scored firms were elevated to interviews. On Wednesday, April 1, 2026, the selection committee conducted interviews and received presentations from the proposers. After the interviews, the selection committee ranked the proposers. The consensus of the selection committee was to request the Board authorize staff to enter into negotiations with all Proposers interviewed, starting with Rostan Solutions, LLC as the primary, Tetra Tech, Inc. as the secondary, and Thompson Consulting Services, LLC as the tertiary.
The following is a listing of the firms and their rankings:
Proposer City Rank
Rostan Solutions, LLC Lake Worth, FL 1
Tetra Tech, Inc. Maitland, FL 2
Thompson Consulting Services, LLC Maitland, FL 3
A recommendation of award was made with Rostan Solutions, LLC as the primary, Tetra Tech, Inc. as the secondary and Thompson Consulting Services, LLC as the tertiary and no protests were received.
RECOMMENDATION
Request Board approve the selection committee’s recommendation to authorize staff to enter into contract negotiations with all proposers, Rostan Solutions, LLC as the primary, Tetra Tech, Inc. as the secondary and Thompson Consulting Services, LLC as the tertiary for debris monitoring services.
FISCAL IMPACT
There is no fiscal impact during negotiations.
CONTACT INFORMATION
Tabatha Shirah
Senior Procurement Analyst
Procurement
(863) 534-5935
tabathashirah@polkfl.gov <mailto:tabathashirah@polkfl.gov>