SUBJECT
title
Approve selection committee’s recommendation to authorize staff negotiations with Civil Surv Design Group, Inc. for professional engineering services for Caspian Road Sidewalk design. (No fiscal impact)
body
DESCRIPTION
Roads and Drainage requested Procurement to solicit proposals from qualified firms to provide professional engineering services for surveying, design, permitting, creating final construction bid documents, and post design services for a 5-foot-wide sidewalk on one side of the roadway from Pine Street to Marion Lake Creek Drive in Poinciana (approximately 2.1 miles). This sidewalk will enhance safety, mobility, and access on this corridor while providing a renewed aesthetic and economic vitality in the area.
Request for Proposal (RFP) 25-697, Professional Engineering Services for Caspian Road Sidewalk Design was issued, and six vendors submitted proposals. The selection committee met on Tuesday, November 4, 2025, to evaluate and score the proposals. The three highest scored vendors were elevated for interviews. On November 13, 2025, the selection committee conducted interviews and received presentations from the three highest scored vendors. After the interviews, the consensus of the selection committee was to request the Board authorize staff to enter into contract negotiations with all interviewed proposers, beginning with the highest ranked proposer, Civil Surv Design Group, Inc.
The following is a listing of the firms and their rankings:
|
Proposer |
City |
Rank |
|
Civil Surv Design Group, Inc. |
Lakeland, FL |
1 |
|
Baslee Engineering Solutions, Inc. |
Winter Haven, FL |
2 |
|
DRMP, Inc. |
Lakeland, FL |
3 |
These services are being funded through a U.S. Department of Housing and Urban Development grant.
A recommendation of award was posted, and no protests were received.
RECOMMENDATION
Request Board approve the selection committee’s recommendation and authorize staff to enter into contract negotiations, beginning with the highest ranked proposer, Civil Surv Design Group, Inc. for RFP 25-697, Professional Engineering Services for Caspian Road Sidewalk Design, and moving to the second-highest ranked proposer and so on, if negotiations with Civil Surv Design Group, Inc. are unsuccessful.
FISCAL IMPACT
There is no fiscal impact during negotiations.
CONTACT INFORMATION
Ken Brush
Procurement Contracts Manager
Procurement
(863) 534-6727
kenbrush@polk-county.net