SUBJECT
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Approve selection committee’s recommendation to authorize staff negotiations with Rodda Construction, Inc. for Construction Manager at Risk (CMAR) services for the Medical Examiner Expansion & Renovation building. (No Fiscal Impact)
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DESCRIPTION
The Facilities Management Division requested Procurement solicit proposals from qualified contractors for the purpose of providing CMAR preconstruction and construction phase services for the District 10 Medical Examiner’s Office, which serves Polk, Hardee, and Highlands Counties. An expansion study was completed on March 5, 2024, confirming the need to expand and modify to the Polk County Medical Examiner’s office located at 1021 Jim Keene Blvd., Winter Haven, FL 33880.
As part of the FY 24/25 Community Investment Program (CIP), the Board of County Commissioners approved $7.5 million in one-time money, and in the current FY 25/26 CIP, the Board approved an additional $3 million in one-time money to expand and renovate the existing Medical Examiner’s Office. Additional funds for the balance of the project are coming from the following: $1,500,000.00 - Highlands County, $500,000.00 - Hardee County and $3,000,000.00 - State funding).
Request for Proposal (RFP) 25-599, Construction Manager at Risk - Medical Examiner Expansion & Renovation was issued, and seven proposals were received. The selection committee met on October 28, 2025, to evaluate and score proposals The four highest scored firms were elevated to interviews. On November 5, 2025, the selection committee conducted interviews and received presentations from the proposers. After the interviews the selection committee ranked the proposers. The consensus of the selection committee was to request the Board authorize staff to enter into negotiations with the four highest ranked proposers, beginning with the highest ranked proposer Rodda Construction, Inc.
The following is a listing of the firms and their rankings:
Firm Location Rank
Rodda Construction, Inc. Lakeland, FL 1
Charles Perry Partners, Inc. Tampa, FL 2
Creative Contractors, Inc Lakeland, FL 3
Henkelman Construction, Inc. Lakeland, FL 4
A recommendation of award was posted, and no protests were received.
RECOMMENDATION
Request Board approve the selection committee’s recommendation to authorize staff negotiations, beginning with the highest-ranked proposer, Rodda Construction, Inc. for Construction Manager at Risk (CMAR) services for the Medical Examiner Expansion & Renovation and moving to the second-highest ranked proposer and so on, if negotiations with Rodda Construction, Inc. are unsuccessful.
FISCAL IMPACT
There is no fiscal impact associated with negotiations.
CONTACT INFORMATION
Tabatha Shirah
Senior Procurement Analyst
(863) 534-5935
tabathashirah@polkfl.gov <mailto:tabathashirah@polkfl.gov>