SUBJECT
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Approve agreement with Carollo Engineers, Inc. to provide Part 1 engineering services for the East Regional Wastewater Treatment Facility. ($490,426.00 one-time expense)
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DESCRIPTION
The Utilities Division requested Procurement solicit proposals from engineering firms to provide design, permitting, bidding and construction administration services for new water production and wastewater treatment facilities in the east regional utility service area. These new facilities are necessary to accommodate the anticipated growth in the region.
Request for Proposal (RFP) 24-551, Engineering Services for the East Regional Water Production and Wastewater Treatment Facilities was issued, and four proposals were received. On January 7, 2025, the Board approved the selection committee’s recommendation to enter separate contract negotiations with Carollo Engineers, Inc. for (1) the East Regional Water Production Facility (ERWPF) and (2) the East Regional Wastewater Treatment Facility (ERWWTF).
Carollo Engineers has proposed completing the services for the ERWWTF project in parts. Part 1 will include project management and evaluating the feasibility of up to three different locations for the ERWWTF, with the possibility of building both the ERWPF and ERWWTF at the same location. The negotiations for Part 1 services are now complete and are included in the attached agreement in the amount of $490,426.00.
It is anticipated that Part 1 services will be completed in approximately 17 weeks, yet the agreement will remain in place until all services have been completed. An amendment to the agreement for Part 2 services for the ERWWTF will be brought back to the Board for approval once Part 1 services are complete.
Negotiations for the agreement to design, permitting, bidding and construction administration services of the ERWPF are dependent on the outcome of the feasibility study being performed in Part 1 service for the ERWWTF.
RECOMMENDATION
Request Board approve agreement with Carollo Engineers, Inc. to provide Part 1 engineering services for the East Regional Wastewater Treatment Facility. ($490,426.00 one-time expense)
FISCAL IMPACT
Funding is available in the Utilities Five-Year Community Investment Program Budget.
CONTACT INFORMATION
Ari Goldstein
Procurement Analyst
863.534.6415
arigoldstein@polk-county.net