SUBJECT
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Approve the Construction Manager at Risk (CMAR) Pre-Construction Services Addendum with Florida Water Partners for the West Polk Lower Floridan Aquifer Project (Action)
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DESCRIPTION
On September 16, 2022, the Board approved a contractor under a Construction Manager at Risk (CMAR) arrangement. The CMAR Agreement addresses the performance of preconstruction and construction phase services for the Southeast Wellfield project and West Polk Lower Floridan Aquifer (LFA) project, as further described in RFQ 22-32 administered by the City of Winter Haven. Pre-Construction Services include coordination of all architectural, landscaping, and engineering design, and other pre-construction services, including, without limitation, the preparation of a proposed Guaranteed Maximum Price (GMP) necessary to provide a complete and usable facility. Construction Phase Services include the construction of the facilities, along with project management, coordination, and quality assurance services necessary to complete the projects to the Cooperative’s satisfaction.
The Southeast Wellfield Project, Phase 1, and the West Polk LFA Project, Phase 1, are considered individual projects under the CMAR Agreement. The Pre-Construction Services Addendum for the West Polk LFA Project is intended to engage the CMAR during the final design phase to perform evaluations, review engineering plans and specifications to provide value engineering (VE) recommendations, consult with the engineer and third-party contract operator on design and contract packaging, develop project schedules, prepare a project manual, identify long lead procurement items, conduct market analysis, and stimulate bidder interest. As the project progresses through the final design phase, additional authorizations will be required to support project management, bidding, and Guaranteed Maximum Price (GMP) development before proceeding to the construction phase.
The total fee for Pre-Construction Services is $1,606,792, including $1,218,006 for the water treatment facility and well field, $388,786 for transmission lines, and a contingency of $80,339. State Revolving Fund (SRF) Design Loan DW532002 will be utilized to fund the Pre-Construction Services for the West Polk LFA Project.
Therefore, staff recommend that the Board approve the CMAR Pre-Construction Services Addendum with FWP, subject to the following:
1) Expenditures incurring starting March 18, 2026
2) The Executive Director must authorize expenditures beyond $1,196,226 as the project progresses through the final design phase and the CMAR initiates bidding and subsequent development of the GMP.
RECOMMENDATION
Request Board approval of the Construction Manager at Risk (CMAR) Pre-Construction Services Addendum with Florida Water Partners for the West Polk LFA Project.
FISCAL IMPACT
Fiscal impact in the amount of $1,606,792, subject to the limitations described above.
CONTACT INFORMATION
Tom Mattiacci