SUBJECT
title
Request Board approve agreements with Rostan Solutions, LLC as the primary, Tetra Tech, Inc. as the secondary and Thompson Consulting Services, LLC as the tertiary for debris monitoring services. (No fiscal impact until a disaster event)
body
DESCRIPTION
Roads and Drainage requested Procurement to solicit proposals for the purpose of Disaster debris removal monitoring and other related services resulting from, but not limited to, catastrophic events such as tornadoes and hurricanes. The work includes, but is not limited to; monitoring field operations regarding all storm generated debris, debris pickup, debris hauling, debris staging and reduction, temporary debris storage site management, debris management, and final disposal of debris to an approved facility.
Request for Proposal (RFP) 26-012, Disaster Debris Monitoring Services was issued and five vendors submitted proposals. On April 21, 2026, the Board authorized staff to enter into contract negotiations with all interviewed proposers, starting with the highest-ranked proposer Rostan Solutions, LLC as the primary, Tetra Tech, Inc. as the secondary, and Thompson Consulting Services, LLC as the tertiary.
These agreements will be in place for 5 years.
RECOMMENDATION
Request Board approve agreements with Rostan Solutions, LLC as the primary, Tetra Tech, Inc. as the secondary and Thompson Consulting Services, LLC as the tertiary for debris monitoring services regarding RFP 26-012, Disaster Debris Monitoring Services.
FISCAL IMPACT
Funding for these services will initially be borne by Polk County, yet all costs incurred are anticipated to be reimbursed by FEMA.
CONTACT INFORMATION
Tabatha Shirah
Senior Procurement Analyst
Procurement
(863) 534-5935
tabathashirah@polkfl.gov