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Approve contract with CDW-G for Microsoft Office 365 Managed Professional Services for the Clerk of the Courts (One-time cost: $5,950, in addition to annual cost: $101,400)
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DESCRIPTION
County IT Staff have been working with the Clerk of the Courts on a project to migrate all Clerk employees to their own Microsoft Office 365 Environment. The final part of this project involves twelve months of managed professional services with CDW-G to support and optimize operations within the new environment.
Historically, the County and the Clerk of Courts have shared email services in order to capitalize on cost savings and operational efficiencies. This shared arrangement made sense when email was hosted on-premises, as it allowed both organizations to reduce expenses by sharing server hardware and administrative overhead.
However, with the migration of email services to Microsoft Office 365, those cost-based efficiencies no longer apply. Whether one or two tenants are maintained in Office 365, the pricing structure remains largely the same. At the same time, continuing to co-mingle the County and Clerk of Courts within a single Office 365 tenant introduces heightened security risks-particularly around data segregation, access controls, and compliance.
To address these concerns, County and Clerk IT teams have partnered on a project to migrate the Clerk of Courts to a separate, standalone Office 365 environment. This move not only improves security and autonomy for both entities but also provides the Clerk with the opportunity to adopt their new .gov domain, further enhancing trust and credibility in digital communications.
As the final step in this transition, the County is funding a twelve-month managed professional services contract to support the Clerk's IT team. This engagement ensures the Clerk has access to expert guidance and operational support as they become self-sufficient in managing their own infrastructure and Office 365 environment.
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