SUBJECT
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Renewal of Oracle SaaS and IaaS Cloud Services (Cost of Renewal: $1,290,247.36)
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DESCRIPTION
The Information Technology Division requests board approval to execute an Ordering Document with Oracle America, Inc. for continued Cloud Services. This includes renewal of existing SaaS [Software as a Service] and IaaS [Infrastructure as a Service] services for a term of 24 months, with an optional 12-month renewal. The agreement supports essential infrastructure and platform services for Polk County’s operations. The renewal term begins August 2025, with a renewal option through 2028.
RECOMMENDATION
Recommend Board approves and signs agreement with Oracle America, Inc. for the continuation of cloud services, under the existing Oracle Master Agreement.
FISCAL IMPACT
Total cost for the 24-month renewal term is $1,290,247.36, as detailed in Oracle quote CPQ-3960083 dated July 3, 2025. The agreement also allows for potential expansion services at a pro-rated rate if needed during the term. Funds have been budgeted in Fiscal Year 2025/26 Operating budget and will continue to be so upon Board Approval.
CONTACT INFORMATION
Name: Grant Ewert
Title: Technical Services Manager
Division: Information Technology
Phone: 863-534-7580
E-Mail: grantewert@polk-county.net