SUBJECT
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Approve the piggyback agreement with PlayCore Wisconsin, Inc. d/b/a GameTime to provide various park and playground equipment. (estimated $500,000.00 to $850,000.00 annual recurring expense)
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DESCRIPTION
The Parks and Natural Resources Division has historically used a Clay County, Florida bid that was awarded to PlayCore Wisconsin, Inc. d/b/a GameTime, through our piggyback procurement method, to purchase and install park and playground equipment at various County parks which expired on May 22, 2024. Clay County recently solicited a new bid (Bid 23/24 -074) for the same services which resulted in an award to PlayCore Wisconsin, Inc. d/b/a GameTime. Since the Parks and Natural Resources Division has been satisfied with the services the vendor has been performing, they requested procurement to develop an agreement which would allow them to use (piggyback) the new Clay County bid. There are no local vendors that can provide the services.
This agreement will allow the County to purchase a wide variety of park equipment such as, but not limited to, benches, picnic tables, scoreboards, bleachers, shelters, swings, slides, picnic tables, soccer goals, basketball goals and football goals.
Future purchases will be planned budgeted for as part of the Parks and Natural Resources CIP and annual budget.
The term of the agreement with all available renewals is through July 23, 2029.
RECOMMENDATION
Request Board approve the piggyback agreements with PlayCore Wisconsin, Inc. d/b/a GameTime to provide various park and playground equipment and amenities.
FISCAL IMPACT
Funds are budgeted within the Parks and Natural Resources Leisure Services MSTU fund.
CONTACT INFORMATION
Brad Howard
Sr. Procurement Analyst
bradhoward@polk-county.net
863-534-6706