SUBJECT
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Ratify Agreement No. 2022-100 with Trane U.S. Inc. and approve increased annual estimated recurring expense amount of $3,500,000.
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DESCRIPTION
On October 18, 2022, the Board approved a Piggyback Agreement with Trane U.S. Inc. (the “Agreement”), allowing the Facilities Management Division to purchase HVAC products, installation, services and related products on an as-needed basis for operation of the County’s air handling units, controls building automated system, and other County-owned Trane equipment. The Agreement provides pre-negotiated rates for an initial five-year term, with the option to renew for one additional five-year period.
Pursuant to the October 18, 2022 agenda item recommending approval of the Agreement, Facilities staff estimated that annual purchases off of the Agreement would total approximately $500,000. Due to an increased need for HVAC products, installation, services and related products at various County-owned facilities, Facilities staff now anticipates making purchases off of the Agreement in an estimated annual amount of $3,500,000. The rates under the Agreement, as well as all other terms and conditions of the Agreement, remain the same, and neither party has requested an amendment to the Agreement. The purpose of this agenda item is to seek the Board’s ratification of the Agreement and approval of the increased annual estimated expense amount of $3,500,000.
RECOMMENDATION
Ratify Agreement No. 2022-100 with Trane U.S. Inc. and approve increased annual estimated recurring expense amount of $3,500,000.
FISCAL IMPACT
Funds are available in the Facilities Division’s current-year operating budget, and will be budgeted in future years, to cover the estimated expense for the duration of the Agreement term.
CONTACT INFORMATION
Tabatha Shirah
Procurement Analyst
863.534.5935
tabathashirah@polk-county.net