SUBJECT
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Approve Agreement with Weikert Ford, Inc. to provide Ford vehicle acquisitions and services for classes 1-5 vehicles. (Estimated $5,200,000.00 annual expense)
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DESCRIPTION
The Fleet Management division requested Procurement to solicit proposals from qualified vendors to provide standardized Ford vehicle acquisitions and services for vehicle classes 1-5. Vehicle classes 1-5 include automobiles, SUV’s, pick-up trucks, and other truck types weighing up to 19,500 pounds. The services include vehicle purchase, design assistance, parts, service, on-line technical access and technical training for Fleet staff. The county purchases between 75 to 125 of these vehicles a year depending upon the vehicle replacement schedule and any approved additional vehicles needed for divisions operational demands.
Request for Proposal (RFP) 26-208, Ford Vehicle Acquisitions and Services for Classes 1-5 was issued, and Weikert Ford was the only submitter. On August 4, 2026, the Board approved the selection committee’s recommendation to enter into contract negotiations with Weikert Ford.
The attached contract is the result of those negotiations. When vehicles or services are needed, Fleet Management will request a quote from Weikert Ford, and a purchase order will be issued.
The term of this agreement is for a 5-year period.
RECOMMENDATION
Request Board approve agreement with Weikert Ford, Inc., to provide Ford vehicle acquisitions and services for classes 1-5 vehicles.
FISCAL IMPACT
Estimated $5,200,000.00 annual expense, $26,000,000.00 over the 5-year contract period. Funds are budgeted within Fleet Management’s vehicle replacement fund.
CONTACT INFORMATION
Brad Howard
Sr. Procurement Analyst
Procurement Division
(863) 534-6706
bradhoward@polkfl.gov