SUBJECT
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Approve selection committee’s recommendation to authorize staff negotiations with The Hartford for fully insured employee life and disability coverage. (No fiscal impact)
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DESCRIPTION
Polk County currently utilizes The Harford to insure and administer basic and supplemental life and disability programs for approximately 4,300 covered employees, and 500 retirees. The current agreement is set to expire on December 31, 2025.
Request for proposal (RFP) 25-381 Fully Insured Employee Life and Disability Coverage was issued, and four firms submitted proposals. The selection committee met on July 9, 2025, to evaluate and score the proposals. After scoring, the selection committee collectively decided to request the Board approve the committee’s selection and authorize staff to enter into contract negotiations with the highest-scored Proposer, The Hartford.
The firms score:
Proposer Score
The Hartford 98
MetLife 68
Prudential 61
Lincoln Financial Group 56
A recommendation of award was posted, and no protests were received.
RECOMMENDATION
Request Board approve selection committee’s recommendation to authorize staff negotiations with The Hartford for RFP 25-381 Fully Insured Employee Life and Disability Coverage.
FISCAL IMPACT
There is no fiscal impact during negotiations.
CONTACT INFORMATION
Ken Brush
Procurement Contracts Manager
(863) 534-6727
kenbrush@polk-county.net