SUBJECT
title
Approve piggyback agreement with RCP Shelters, Inc. to provide various park and playground equipment. (estimated $200,000.00 to $500,000.00 annual recurring expense)
body
DESCRIPTION
The Parks and Natural Resources Division has historically used a Clay County, Florida bid that was awarded to RCP Shelters, through our piggyback procurement method, to purchase and install park and playground equipment at various County parks which expired on May 22, 2024. Clay County recently solicited a new bid (Bid 23/24 -074) for the same services which resulted in an award to RCP Shelters. Since the Parks and Natural Resources Division has been satisfied with the services the vendor has been performing, they requested procurement develop an agreement which would allow them to use (piggyback) the new Clay County bid. There are no local vendors that can provide the services.
Picnic shelters are a very popular amenity in most parks. Covered benches, 12’ X 12’ shelters with a single picnic table, and 12’ X 24’ shelters with two picnic tables are very common, however, larger sizes are also found in the county parks and natural areas. RCP Shelters products have proven to be aesthetically pleasing, durable shelters that are available in several sizes and configurations that fulfill the applications for county parks and natural land areas.
Future purchases will be planned and budgeted for as part of the Parks and Natural Resources CIP and annual budget.
The term of the agreement with all available renewals is through July 23, 2029.
RECOMMENDATION
Request Board approve the piggyback agreements with RCP Shelters, Inc. to provide various park and playground equipment and amenities.
FISCAL IMPACT
Funds are budgeted within the Parks and Natural Resources Leisure Services MSTU fund.
CONTACT INFORMATION
Brad Howard
Sr. Procurement Analyst
bradhoward@polk-county.net
863-534-6706