Polk County Polk Regional Water Cooperative

Meeting Agenda - Final

July 24, 2024 POLK REGIONAL WATER COOPERATIVE

Lake Myrtle Sports Complex

Join Zoom Meeting

https://us02web.zoom.us/j/88445749820?pwd=WDAwak52RUY4alNGanZHNHF1Y01TQT09

Meeting ID: 884 4574 9820

Passcode: 501743

+13052241968,,88445749820#,,,,*501743# US

A.

B.

C.

D.

E.

Call To Order - 2:00 p.m.

Recognition of new primary/alternate appointees of members

Agenda Revisions

Public Comments (Limited to 3 minutes)

Consent Items

E.1. Approve May 2024 BOD Regular Meeting Minutes (Action)

E.2. Authorization to Submit the Annual SWFWMD Cooperative Funding Agreement

Program Applications for the Southeast and West Polk Wellfield Projects for

FY2026 (Action)

E.3. Approve the Revised PRWC Conservation Project Implementation Agreement

E.4. Heartland Headwaters Act Member Agreement Amendments (Action)

E.5. Approve Amendment 2 to FDEP Standard Grant Agreement LPA0251 using

Heartland Headwaters Act Funding for the West Polk Project (Action)

E.6. Approve Contract Amendment with Youngquist Brothers Drilling, Inc. for

Construction of the Southeast Wellfield Injection Well #1 (Action)

F.

Regular BOD Items

F.1. Southwest Florida Water Management District Update on Central Florida Water

Initiative (Information)

F.2. Preliminary PRWC Administrative Budget and Conservation Budget - FY2025

F.3. Heartland Headwater Act Fund Allocation and Project Applications (Action)

F.4. Approve the Agreement with the Selected Respondent to Provide Municipal

Financial Advisory Services to the PRWC (Action)

G.

H.

Recess Regular BOD/Commence Combined Projects BOD

G.1. Preliminary Combined Projects Budget - FY2025 (Information)

Recess Combined Projects BOD/Commence West Polk BOD

H.1. Preliminary West Polk Wellfield Project Budget - FY2025 (Information)

H.2. Approve Change Order to the Youngquist Brothers Drilling, Inc. Contract for the

Construction of West Polk Wellfield Injection Well #1 (Action)

H.3. Update on West Polk Wellfield Project (Information)

I.

Recess West Polk BOD/Commence Southeast Wellfield BOD

I.1.

I.2.

I.3.

Preliminary Southeast Wellfield Project Budget (Information)

Update on Southeast Wellfield Project (Information)

Adopt Resolution 2024-21 Parcel Resolution of Necessity to Acquire Specified

Parcels (Land Acquisition Package #13A) to Implement the Southeast Lower

Floridan Aquifer Water Production Facility and Southeast Transmission Line

Projects (Action)

I.4.

Adopt Resolution 2024-22 Parcel Resolution of Necessity to Acquire Specified

Parcels (Land Acquisition Package #13B) to Implement the Southeast Lower

Floridan Aquifer Water Production Facility and Southeast Transmission Line

Projects (Action)

J.

Recess Southeast Wellfield BOD/Commence Regular BOD

Open Discussion

K.

L.

M.

Chair / Executive Director Report

Recess Regular BOD/Reconvene Southeast Wellfield BOD

M.1. Private Attorney-Client Session Concerning the Following Cases: Polk Regional

Water Cooperative v. John Beck, et. al., Case No. 2023-CA-004769 (Tenth

Judicial Circuit Court - Polk County, Florida); and, Rolling Meadows Ranch

Groves, LLC v. Polk Regional Water Cooperative, Case No. 6D23-4325 (Florida

6th District Court of Appeal).

The Cooperatives attorney has requested that the Board hold a private

attorney-client session at the end of the Southeast Wellfield Project Board of

Directors meeting scheduled for July 24, 2024 at 2:00 P.M. The Board will

convene the Regular meeting at 2:00 P.M. and, at the conclusion of the

Southeast Board of Directors meeting, recess to the private session. At the

conclusion of the private session the Chairman will re-open the Southeast Board

of Directors meeting, announce termination of the private session, and adjourn

the Southeast Board of Directors meeting and the Regular Meeting.

When recessing the Southeast Board of Directors meeting to the private session

the Chairman will announce the following:

The Board is commencing a private attorney-client session, as authorized by

Section 286.011(8), Florida Statutes to discuss pending litigation and to seek

advice from the Board. The estimated length of the session is one hour. The

names of the persons attending the session are members of the Southeast

Wellfield Project Board of Directors (or alternates) including Chairman Nathaniel

Birdsong (Winter Haven), Vice-Chairman Keith Cowie (Auburndale) Trish

Pfeiffer (Bartow), Brynn Summerlin (Davenport), Bert Goddard (Dundee), Randy

Billings (Eagle Lake), Morris West (Haines City), Mac Fuller (Lake Alfred), Mike

Kehoe (Lake Hamilton), Bill Mutz (Lakeland), George Lindsey (Polk County), as

well as Executive Director Eric DeHaven, General Counsel Ed de la Parte,

Attorney Nick Porter, Attorney Deborah Ruster, and Attorney Shelton Rice.

N.

O.

Recess Southeast Wellfield BOD/Reconvene Regular BOD

Adjournment

In accordance with the American with Disabilities Act, persons with disabilities needing special

accommodations to participate in this proceeding should contact the Polk County Communications

Office not later than forty eight hours prior to the proceeding. Their offices are located in the Neil Combee

Administration Building, 330 West Church Street in Bartow. Telephone (863) 534-6090, TDD (863)

534-7777 or 1-800-955-8771, Voice Impaired 1-800-955-8770 via Florida Relay Service.

If a person decides to appeal any decision made by the board with respect to any matter considered at

such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he

or she may need to ensure that a verbatim record of the proceedings is made, which record includes the

testimony and evidence upon which the appeal is to be based.