Polk County Board of County Commissioners  
Meeting Minutes - Final  
July 16, 2024 Regular BoCC meeting  
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CALL TO ORDER - 9:00 a.m. (BILL BRASWELL, CHAIR)  
INVOCATION  
Murphy Hanley, Polk County Fire Rescue Chaplain  
PLEDGE OF ALLEGIANCE (BILL BRASWELL, CHAIR)  
A.  
C.  
PRESENTATIONS and RECOGNITIONS  
A.1. Employee Recognition  
Minutes: The Board recognized Geraldine Irons with the Building Division, Robert  
Wade Allen with Real Estate Services, and Jorge Frederick with Solid Waste for their  
years of service.  
REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE  
HEARD  
C.1. Comments.  
Minutes: Tom Palmer said he read Commissioner Braswell's column in the Sun's  
newspaper on impact fees and he thinks that we are a little further behind. He said  
Osceola is increasing the building fee to $25,000 for single-family. He said they are  
doing that because there is a provision in the law that allows under extraordinary  
circumstances for them to raise it above the state level. He said you have to justify it  
and he said it can be done. He said Polk has low-balled their impact fees. He said they  
differentiate between urban and they charge more for rural because they will drive  
more out on the roads living in the country. He said he has never heard that discussed  
here.  
Chair Braswell said he had that but the only complete list was from 2022 for all the  
other counties.  
Cassandra Richards said they have a problem in Highland Park Manor. She said they  
have sent e-mails and invited Commissioner Wilson to their community meetings. She  
said they have a retention pond that fills. She said last week they had a hard rain and  
she said they need something done. She said the children cannot walk on the  
sidewalks because of the water. She discussed traffic and said there are no lights. She  
asked them to look into this. She said she has been there 32 years. She said after  
they built the sidewalks that is when they saw the water and the retention pond still is  
not full.  
Commissioner Combee said it sounds like an engineering problem.  
County Manager Bill Beasley said they will look into the drainage issue specific to the  
sidewalk concern and the traffic office regarding signalization. He said he will also have  
a conversation with the Sheriff's Chief of Staff.  
D.  
APPROVE CONSENT AGENDA  
D.1. Approve Consent Agenda.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Neil Combee  
Martha Santiago  
Lindsey, Braswell, Combee, Santiago, and Wilson  
E.  
COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA)  
E.1. Disbursements.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Neil Combee  
Rick Wilson  
Lindsey, Braswell, Combee, Santiago, and Wilson  
E.2. Minutes of Regular Board meeting held on July 2, 2024.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Neil Combee  
Martha Santiago  
Lindsey, Braswell, Combee, Santiago, and Wilson  
E.3. Consider adoption of Resolution authorizing the issuance of Utility System  
Revenue and Revenue Refunding Bonds, Series 2024 not to exceed  
$105,000,000.  
Minutes: Clerk and County Comptroller Stacy Butterfield, CPA, discussed the  
Resolution authorizing the issuance of Utility System Revenue and Revenue Refunding  
Bonds, Series 2024. She recommended approval.  
Upon question, Ms. Butterfield said they will use an underwriter who will handle the  
sale of the bonds. She said it will go out and there is a local preference. She confirmed  
that the bonds will be satisfied by utility rates and revenues and not taxes. She said it is  
based on utility rates and the utility rate study.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
George Lindsey  
Martha Santiago  
Lindsey, Braswell, Combee, Santiago, and Wilson  
G.  
COUNTY ATTORNEY (RANDY MINK)  
G.1. Yarborough Lane Extension Impact Fee Credit Agreement.  
Minutes: County Attorney Randy Mink discussed the Yarborough Lane Extension  
Impact Fee Credit Agreement.  
Commissioner Lindsey recused from voting.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Neil Combee  
Martha Santiago  
Braswell, Combee, Santiago, and Wilson  
Lindsey  
Recused:  
H.  
COUNTY MANAGER (BILL BEASLEY)  
H.1. Approve a Construction Manager at Risk, Guaranteed Maximum Price (GMP)  
Addendum with Rodda Construction, Inc. for Phase I to convert five soccer fields  
at Simmers Young Park to artificial turf fields. ($5,813,279.00 one-time expense)  
Minutes: County Manager Bill Beasley discussed the contract with Rodda  
Construction, Inc., for Phase I to convert five soccer fields at Simmers Young Park to  
artificial turf fields. He recommended approval.  
Upon question, Mike Callendar, Parks and Recreation Manager, said all of these parks  
will be taken out at the same time. He said they are making arrangements with the  
youth league and they have alternative sites set up. He said with the artificial turf they  
will be able to expand the time that they use them. He said they will be able to pull  
some activities from those fields and give a break on some of the other fields. He said  
those fields they would be patching them up and they hope to get more funding for  
artificial turf also.  
Commissioner Combee said he knows that Rodda Construction is capable and they  
have demonstrated their ability to construct sports facilities. He asked that going  
forward that this project is a construction project just like all other construction projects.  
He requested that they look at the next project like this at a competitive bid process for  
the construction. He said he has a friend in the artificial turf business and most of his  
work is outside of Polk County. He said his friend could save a lot of money if he could  
bid on this.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
George Lindsey  
Rick Wilson  
Lindsey, Braswell, Combee, Santiago, and Wilson  
H.2. Ratify Agreement No. 2022-100 with Trane U.S. Inc. and approve increased  
annual estimated recurring expense amount of $3,500,000.  
Minutes: County Manager Bill Beasley discussed the ratification of agreement with  
Trane U.S. Inc., for preventative maintenance and repairs for various types of  
equipment at over 16 county buildings. He recommended approval.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Neil Combee  
Martha Santiago  
Lindsey, Braswell, Combee, Santiago, and Wilson  
H.3. Approve Consultant Services Authorization (CSA) No. 2021-032-04 with CMHM  
Architects for Architectural and Engineering (A&E) services for a new Lakeland  
Hills Fire Rescue EMS Station project. ($213,700.00 one-time expense)  
Minutes: County Manager Bill Beasley discussed the contract with CMHM Architects  
for architectural and engineering services for a new Lakeland Hills Fire Rescue EMS  
Station project. He recommended approval.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Neil Combee  
Rick Wilson  
Lindsey, Braswell, Combee, Santiago, and Wilson  
H.4. Approve the first amendment to contract with Lakeland Volunteers in Medicine,  
Inc. (LVIM) for medical, dental, and behavioral health services to qualified  
residents. (Total amount not to exceed: $1,341,217 for FY 23/24, $1,376,719 for  
FY 24/25 and $1,413,641 for FY 25/26)  
Minutes: County Manager Bill Beasley discussed the first amendment to contract with  
Lakeland Volunteers in Medicine, Inc., for medical, dental, and behavioral health  
services to qualified residents. He recommended approval.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Neil Combee  
Martha Santiago  
Lindsey, Braswell, Combee, Santiago, and Wilson  
H.5. Approve piggyback agreement with Lifeline Mobile, Inc. for the purchase of one  
new mobile medical unit. ($602,326.00 one-time expense)  
Minutes: County Manager Bill Beasley discussed the piggyback agreement with  
Lifeline Mobile, Inc., for the purchase of one new mobile medical unit. He  
recommended approval.  
Upon question, Mr. Beasley said the two-year warranty is bumper-to-bumper and the  
only thing excluded is the portable generator. He said their is some reliability to  
Freightliner with longevity and the availability of parts.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Rick Wilson  
Martha Santiago  
Lindsey, Braswell, Combee, Santiago, and Wilson  
H.6. Approve the contract with Central Florida Speech & Hearing Center, Inc. for the  
purchase and build-out of two mobile audiology services cargo vans. (Total  
amount not to exceed $291,606).  
Minutes: County Manager Bill Beasley discussed the contract with Central Florida  
Speech & Hearing Center, Inc., for the purchase and build-out of two mobile audiology  
services cargo vans. He recommended approval.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
George Lindsey  
Martha Santiago  
Lindsey, Braswell, Combee, Santiago, and Wilson  
I.  
COMMISSIONER DISTRICT 1 (GEORGE LINDSEY)  
I.1. Commissioner Lindsey Comments.  
Minutes: Commissioner Lindsey had no comments.  
J.  
K.  
L.  
COMMISSIONER DISTRICT 2 (RICK WILSON)  
J.1. Commissioner Wilson Comments.  
Minutes: Commissioner Wilson had no comments.  
COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO)  
K.1. Commissioner Santiago Comments.  
Minutes: Commissioner Santiago had no comments.  
COMMISSIONER DISTRICT 5 (NEIL COMBEE)  
L.1. Commissioner Combee Comments.  
Minutes: Commissioner Combee had no comments.  
COMMISSIONER DISTRICT 3 (BILL BRASWELL, CHAIR)  
M.  
O.  
M.1. Chair Braswell Comments.  
Minutes: Chair Braswell had no comments.  
EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089  
Minutes: County Attorney Randy Mink reminded the audience of the procedures for  
expedited hearings and the public hearings. He swore in those who plan to speak.  
O.1. Public Hearing (LDCPAS-2024-2 Outdoor Sales Land Use Change CPA)  
(Adoption Hearing) to consider the Future Land Use Map change from  
Residential Suburban (RS) to Commercial Enclave (CE) (No Fiscal Impact)  
Minutes: Land Development Director Ben Ziskal discussed the proposed map change.  
He said that staff and the Planning Commission recommend approval.  
Upon question, Mr. Ziskal said the salvage use is not an approved use in Residential  
Suburban or Commercial Enclave; he said that will have to be removed regardless of  
this change. He said they are working with Code Enforcement to remove that  
operation.  
The Chair opened a public hearing; no one spoke.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Martha Santiago  
Neil Combee  
Lindsey, Braswell, Combee, Santiago, and Wilson  
O.2. Public Hearing (LDCT-2024-11 LDC Chapter 9 Text Amendment) (First  
Reading) to amend multiple sections of Chapter 9 (No Fiscal Impact).  
Minutes: Land Development Director Ben Ziskal said they are requesting to continue  
this to August 20th.  
The Chair opened a public hearing, no one spoke.  
Continue to August 20, 2024.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
CONTINUED  
George Lindsey  
Martha Santiago  
Lindsey, Braswell, Combee, Santiago, and Wilson  
P.  
PUBLIC HEARINGS  
P.1. Public Hearing (LDCPAL-2023-13 Septic to Sewer Text Change CPA) (Adoption  
Hearing) to consider the adoption of a Large-Scale Comprehensive Plan text  
amendment to several elements of the Comprehensive Plan will be amended  
that address new septic tank limitations in areas with Basin Management Action  
Plans, a new overlay called Nutrient Restoration Plan Overlay (NRPO), and  
septic tank to sewer conversation in the NRP. (No Fiscal Impact) REQUEST TO  
CONTINUE  
Minutes: Land Development Director Ben Ziskal said they have received comments  
back from the state and they will need time to address those state comments. He said  
they are requesting that P.1 and P. 2 are continued to the December 17th meeting.  
Continue P. 1 and P. 2 to December 17, 2024.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
CONTINUED  
Neil Combee  
Martha Santiago  
Lindsey, Braswell, Combee, Santiago, and Wilson  
P.2. Public Hearing (LDCT-2023-24 Septic to Sewer) (Adoption Hearing) to consider  
the adoption of a County-initiated request to amend the Land Development  
Code to add the Nutrient Restoration Plan Overlay, restrictions on septic tanks,  
and definitions. (No Fiscal Impact). REQUEST TO CONTINUE  
Minutes: This item was discussed with the previous hearing.  
P.3. Public Hearing (LDCPAL-2023-12 Green Swamp Density CPA Text)  
(Transmittal Hearing) to change Section 2.132-D Rural Special Protection Area  
(Rural-SPA) and modifications of Policy 2.132-D4 and Policy 2.132-D5. (No  
Fiscal Impact)  
Minutes: Erik Peterson, Land Development, was sworn in my County Attorney Randy  
Mink. He showed slides and reviewed the text amendment for Green Swamp density.  
He showed a map of the A/RRX and the COREX areas. He said this would result in  
432 additional properties in A/RRX and 67 additional properties in the COREX. He said  
they have excluded all government lands, conservation easements, vested  
developments and property that has no public road frontage. He said they recommend  
that they adopt both of them. He said they have the option to adopt Part A and they  
would only do the measurement of the boundary to the center line of collector roads  
and account for an adjustment for the size of the section. He said if they add Part B it  
would affect just the ARR portion and it would allow the green swamp to be the density  
of wetlands transferred out would be the same density as the uplands.  
Commissioner Combee said that P. 4 does not affect the Core area.  
Upon question, Mr. Peterson said P. 3 is the Comprehensive Plan transmittal and P4.  
is the Land Development Code which is the first reading. He said they will correct P. 4  
with what they transmit for P. 3.  
Commissioner Combee said nobody is suggesting any change to the Core area in the  
blue which shows up as being eligible.  
Mr. Peterson said it would be eligible to count to the center line of a collector road and  
it would be eligible to be measured, the one unit per 20 acres, would be based on that  
fraction. He said not all sections are the same size and a lot of property was subdivided  
based on the size of the section.  
Upon question, Commissioner Combee said this is going in the right direction. He said  
if you look at the Core area you can have a 20 acre parcel with less than 19 acres of  
wetlands based on current development standards and get a building permit. He said  
you can have 10 acres, with 9 acres of uplands and 1 acre of wetlands and you cannot  
get a building permit. He said it is illogical. He said he had offered an amendment  
because the lowest density outside of the area of critical state of concern is 5 ARR and  
it does not have to be 5 acres of uplands it is just 5 acres and if you have enough  
uplands you can build on it. He said it does fix it.  
Mr. Peterson said what Commissioner Combee is talking about they have it as an  
alternative. He said if they want to modify Part B to require a minimum of 5 acres of  
uplands in what they subdivide in the ARR. He said staff recommends it being a lot  
cleaner just to go with the ordinance because it is very difficult to accurately account for  
every square foot of wetlands. He said first you have to get a delineation to get a  
surveyor to go out there. He said the Green Swamp is hard to do.  
Commissioner Combee said we should rely on the US Fish and Wildlife wetlands map  
which is accurate in that part of the county. He said when you put a wetlands map up of  
the entire county it is shocking. He said his suggestion is to have a minimum of 5 acres  
of wetlands. He asked if it is our call to rely on the US Fish and Wildlife's aerial  
mapping.  
Mr. Peterson said there are three versions of wetlands that are generalized and are  
estimates. He said if you go by our generalized information it is going to be slightly  
wrong. He said our policy on wetlands is to have it ground-truthed. He said if you go by  
our maps that is the best available data.  
Commissioner Combee said it is not the best and the best is to send an environmental  
scientist and surveyor out and spend $10,000.  
Planning and Development Director John Bohde said we use the best available data  
and they can do their own survey but they do not require it. He said we are only  
adjusting the Core and the Green Swamp for the whole right-of-way. He said the  
upland requirement is in the AAR/X and the upland requirement is saying that we do  
not need 10 acres of upland as it is now we can have 10 gross we just need enough  
buildable area. He said with Commissioner Combee's proposal they would need 5  
acres of upland; he said that is an option.  
The Chair opened a public hearing.  
Tom Palmer said the map is a lot better now. He asked why you cannot get a variance  
just like anywhere else in the county.  
Mr. Peterson said we can grant variances to setbacks and height limits to development  
standards but we cannot grant variances to lot size. He said you have to amend the  
Comprehensive Plan or the sub-district.  
Mr. Palmer said he is curious how this will play out. He said this was below the radar.  
Commissioner Combee said his family spent about $7-8,000 to include a couple more  
acres of land because they had 12 and 1/2 acres on a parcel that was created in the  
early 90's. He said without going out you do not know and they had it surveyed. He said  
it was not under the radar it just took them a while to get here. He said he appreciates  
that they did bring it here and he said it will not change a whole lot of lives one way or  
the other.  
Mr. Palmer explained what he meant by under the radar.  
The Chair closed a public hearing.  
Amend to add with a minimum of 5 acres of uplands as best available.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Neil Combee  
George Lindsey  
Lindsey, Braswell, Combee, Santiago, and Wilson  
Minutes: Mr. Peterson said that this includes Part A and B together with the minimum  
of five acres of uplands as determined by best available.  
Transmit with amendment.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
George Lindsey  
Neil Combee  
Lindsey, Braswell, Combee, Santiago, and Wilson  
P.4 Public Hearing (LDCT-2024-13 Green Swamp Density Measurement Text  
Amendment) for a LDC Text amending Chapter 5, Section 502, Table 5.3, and  
Amending Section 506. (No Fiscal Impact)  
Minutes: This item was discussed with the previous hearing.  
P.5. Public Hearing to consider adoption of a Resolution to vacate portions of platted,  
unopened, and unmaintained rights-of-way as shown on the Map of Starr Lake  
Development and the Replat of Starr Lake Development, Lake Wales, Florida.  
(No fiscal impact)  
Minutes: Wade Allen, Real Estate Services Administrator, reviewed the proposed  
vacation of right-of-way as shown on the Map of Starr Lake Development and the  
Replat of Starr Lake Development, Lake Wales, Florida. He said there are no  
objections to the proposed request. He said staff recommends approval.  
The Chair opened a public hearing; no one spoke.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Neil Combee  
George Lindsey  
Lindsey, Braswell, Combee, Santiago, and Wilson  
P.6. Public Hearing to consider adoption of a Resolution to vacate a portion of a  
platted public drainage easement as shown on the plat of Country View Estates  
II. (No fiscal impact)  
Minutes: Wade Allen, Real Estate Services Administrator, reviewed the proposed  
vacation of a portion of a platted public drainage easement as shown on the plat of  
Country View Estates II. He said there are no objections to the proposed request. He  
said that staff recommends approval.  
Upon question, Mr. Allen showed where the easement goes on a map. He said this is a  
platted-public drainage easement. He said this came in when the plat was recorded  
and he confirmed that the plat was recorded in 1987.  
The Chair opened a public hearing; no one spoke.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Neil Combee  
George Lindsey  
Lindsey, Braswell, Combee, Santiago, and Wilson  
P.7. Public Hearing to consider adoption of a Resolution to vacate portions of platted,  
unopened, and unmaintained rights-of-way as shown on the map of Florida  
Development Co. Tract and on the Replat of Lakewood Heights. (No fiscal  
impact)  
Minutes: Wade Allen, Real Estate Services Administrator reviewed the proposed  
vacations of portions of platted, unopened, and unmaintained rights-of-way as shown  
on the map of Florida Development Co. Tract and on the Replat of Lakewood Heights.  
He said that staff recommends approval. He said there were concerns with an adjacent  
owner. He said the Property Appraiser's office will split the right-of-way between the  
two properties.  
The Chair opened a public hearing.  
Charles Stewart said he would like the right-of-way on his side of the property.  
Mr. Allen showed on a map where Mr. Stewart's property is located and he showed his  
access to the property. He explained how the right-of-way will be split between the two  
property owners.  
The Chair closed the public hearing.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Neil Combee  
George Lindsey  
Lindsey, Braswell, Combee, Santiago, and Wilson  
P.8. Public Hearing to consider adoption of a Resolution to vacate a portion of  
maintained right-of-way for Shady Oaks Drive. (No fiscal impact)  
Minutes: Real Estate Services Administrator Wade Allen reviewed the proposed  
vacation of a portion of maintained right-of-way for Shady Oaks Drive. He said there  
are no objections to the proposed request. He said that staff recommends waiving the  
petition fee and also recommends approval.  
Mr. Allen said that Frontier and Peace River Electric was serving the petitioner's  
property.  
The Chair opened a public hearing.  
Scott Stigall, representing the petitioner, said he is available for questions.  
The Chair closed the public hearing.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
Neil Combee  
Rick Wilson  
Lindsey, Braswell, Combee, Santiago, and Wilson  
P.9. Public Hearing to consider adoption of a Resolution approving proposed revision  
to the Utilities Division Schedule of Rates, Charges, and Fees.  
Minutes: Utilities Director Tamara Richardson showed slides and reviewed the  
proposed resolution for the revision to the Utilities Division Schedule of Rates,  
Charges, and Fees. She reviewed the current utility rates, the conditions affecting rate  
increases, the proposed rate adjustments, the average homeowner impact, proposed  
connection fees for residential and commercial, proposed fee adjustments, utility  
deposit, meter installation, and miscellaneous charges.  
Upon question, Ms. Richardson said the reduction in the water is actual data they see  
in the systems.  
Chair Braswell discussed waiting so long to change rates. He said every three-five  
years you would want to re-evaluate these. He said these jumps will catch people off  
guard.  
Commissioner Wilson discussed water saving devices.  
Ms. Richardson said she does not have the information on the cost savings per house  
for water saving devices. She said they could compare it to traditional devices.  
Upon question, Ms. Richardson said the Alternative Water Supply (AWS) is a  
surcharge to everybody to pay for expensive projects. She said the base charge is  
whether or not you use water or wastewater. She said the base charge is the cost of  
maintaining the system whether you are using it or not. She said the more you use the  
more you pay. She said the $4.20 is for the replacement meter program and she said  
everyone is charged.  
Commissioner Combee said that is not the right way to do this. He asked why I am I  
going to be charged $4.20 when I am paying $50/$100 a month. He said it is  
counter-intuitive and unfair.  
Murray Hamilton, consultant, said 85% - 90% of the annual budget is a fixed cost and  
he said very little costs are variable. He said if they set the utility rates based on the  
way we pay our bills we would have very high minimum charges and low usage rates.  
He said that is counter intuitive for the water conservation effort and the most at-risk in  
the community would not be able to afford the minimum charge. He said the fixed  
versus variable approach is to help augment our planning and cost recovery  
methodology. He said customers that have potable irrigation have a minimal monthly  
base charge and they have variable expenses associated with that water use and they  
also have the AWS surcharge. He said there has been no increase to the reclaimed  
water rates in many years and there is not a minimum charge for any customer nor an  
AWS surcharge applied to usage within the reclaimed water system. He said they were  
looking for areas where they could generate new revenues that makes sense and are  
equitable. He said those two key areas were for the AWS surcharge which is based on  
the amount of water the customer uses and the monthly base charge approach and  
they chose to limit that to $4.20 that is for the replacement of the reclaimed water  
meter. He said those customers each have a meter. He said they are looking at it as  
one water.  
The Chair opened a public hearing; no one spoke.  
RESULT:  
MOVER:  
SECONDER:  
AYE:  
APPROVED  
George Lindsey  
Rick Wilson  
Lindsey, Braswell, Combee, Santiago, and Wilson  
P.10. Public Hearing to consider adoption of an ordinance granting an Economic  
Development Ad Valorem Tax Exemption to an expanding business, known as  
Project Mix, and approval of a Performance Agreement with the company  
(Withdrawn upon request of applicant).  
Minutes: Withdrawn by applicant.  
ANNOUNCEMENTS  
Minutes: Meeting adjourned at 10:35 a.m.