SUBJECT
title
Approve agreement with Version 1 for Oracle cloud managed services. ($54,122.73, one-time expense and $383,796.31 estimated average annual recurring expense)
body
DESCRIPTION
The Information Technology (IT) Division requested Procurement to solicit proposals from vendors to provide advanced Oracle cloud fusion professional managed services. Services include but are not limited to quarterly patch testing, functional and technical support of our Oracle cloud fusion environment, quarterly health checks, integration cloud technical support and business intelligence report creation and assistance for the following modules currently in use.
General Ledger
Self-Service Procurement
Absence Management
Accounts Receivable
Expenses
Human Resources
Cash Management
Supplier Portal, Inventory
Recruitment
Fixed Assets
EPM (Planning and Budgeting)
Talent Management
Accounts Payable
Time and Labor
Learning Management
Purchasing
Benefits
Payroll
Request for Proposal (RFP) 23-464 was issued, and four vendors submitted proposals. On November 21, 2023, the Board approved contract negotiations with Version 1. The attached agreement is the result of those negotiations.
The cost to provide the services on an annual basis is listed below and includes years 4 and 5, if renewed in accordance with the agreement. In addition to the below recurring services, there is a onetime transition/implementation cost of $54,122.73.
Year 1
Year 2
Year 3
Year 4
Year 5
Core Services
$292,001.56
$271,875.85
$242,779.47
$254,729.44
$267,276.91
Quarterly Releases
$109,351.96
$114,819.56
$120,560.54
$126,588.57
$132,918.00
Total Cost
$401,353.52
$386,695.41
$363,340.01
$381,318.01
$400,194.91
In addition to these ongoing services, Version 1 will provide the County with technical and functional expertise through training and report creation to leverage the Oracle cloud fusion environment as designed resulting in fewer customizations, and enhanced end-user report writing capabilities. ...
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